Team meeting 20130410

Present: Angela Nekesa, Ewen Le Borgne, Susan MacMillan, Tezira Lore, Vish Nene. Back to overview of team meeting minutes

Agenda

• Review action points from last time
• Global survey work
• Idea from Vish to have DDGs take the lead on this series of seminars?
• Next seminar: Rob Burnett seminar (24 April)
• Upcoming Seminars

May: IP/IS - Ewen in touch with organisers and AISA workshop organisers to see when is the best moment to run it. June: EADD to run July: None and that's ok August: Klaus. Jane has been in touch. Klaus is available on 28 August and will come back to Jane with full details next week.

• AOB

Action points:

• Jane to keep everyone posted on details of discussion with Klaus for August seminar;
• Angela to get back to Rob with the list of criteria for the LLT seminar + ask Rob to cover his seminar from a livestock angle
• Ewen and Vish will talk to John & Suzanne prior to the skype meeting
• Ewen to email Vish, Angela, Grace, Tadelle to send their top recommendations
• Everyone else (Angela, Grace, Tadelle, Vish) to review the survey report and share their top recommendations by 19 April)

Discussion minutes

Next team meeting: Friday ?? January, 2-3pm.

Recommendations about global survey

Only Susan, Tezira and Ewen reviewed the survey report. Susan's top recommendations:

1. Find ways to promote the series better, more regularly using senior staff and champions, and targeting ILRI's new and younger staff as well.
2. Reduce the series to once every two months rather than every month to give us time to go through the presentation with the presenters; and we cancel any presenters that don't manage to deliver for a wider audience in our previews of their presentations; bottom line: we make sure that every presentation reaches a minimum standard of interest for wide audiences.
3. We STRONGLY recommend that most presenters NOT use Powerpoint, unless they can prove to us that it is a winner. Otherwise, we should use more engaging kinds of structures.

Tezira's top recommendations:

1. Get scientists to facilitate
2. Reduce the frequency to bimonthly, and
3. Prepare a one-page synopsis for circulation/reference

Ewen's top recommendations:

1. More interactive seminars – no lecture any longer
2. DDG to get in charge / Guerrilla team to get promotion with managers (short interviews about why they haven’t come)
3. Pull back seminars to every 2 months

Generally we agree that we want more interesting (interactive, well presented, without PPT) seminars that happen less frequently. There has been much variation in these seminars, we need to go back to the substance and rationale of these seminars. We should involve the DDGs in this in the context of the new ILRI strategy. We should at least pick their brains for ideas of seminars and perhaps also to organize/coordinate the series of seminars. Perhaps we could chat with them on Skype once per month. ACTION: Ewen and Vish will talk to John & Suzanne prior to the skype meeting ACTION: Ewen to email Vish, Angela, Grace, Tadelle to send their top recommendations And we wait for the chat with the DDGs before we get back to staff on what we do with recommendations from the survey

Next seminar: Rob Burnett's seminar

Angela talked to Rob and he's ready to do a seminar. He sent his photo and is working on the presentation. Rob wants to talk about interactive hybrid design for Shujaaz FM etc. Rob will get back to Angela about his ideas for this seminar. Angela could ask him what livestock stories they have and to organise the seminar around this... ACTION: Angela to get back to Rob with the list of criteria for the LLT seminar + ask Rob to cover his seminar from a livestock angle.

Other upcoming seminars ( see list of planned & tentative seminars)

See agenda

AOB

N/A

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Full skype minutes

[09:19:24] Ewen Le Borgne: Hi all, Just a reminder that we have a chat later on around 11am. Speak then and check agenda on http:ilriseminars.wikispaces.com/team_meeting_20130410 and notes from previous chat on http:ilriseminars.wikispaces.com/team_meeting_20130402

[11:00:52] * Group call *

[11:01:58] Susan McMillan: Hi there. Am here

[11:02:38] Ewen Le Borgne: Sorry - I'm not online myself

[11:02:45] Ewen Le Borgne: Can either of you initiate the call rather than me>

[11:02:46] Ewen Le Borgne: ?

[11:02:51] Ewen Le Borgne: That would simplify this a lot

[11:04:10] * Call ended, duration 03:11 *

[11:06:36] * Group call *

[11:06:41] Ewen Le Borgne: Could any of you call us all?

[11:06:49] Ewen Le Borgne: My connection is not good enough

[11:06:59] * Group call *

[11:07:10] Ewen Le Borgne: And we need someone to document what's going on too - so that whoever drops out (me) gets a chance to hook back on the convo

[11:08:54] * Group call *

[11:11:32] Ewen Le Borgne: http://ilriseminars.wikispaces.com/team_meeting_20130410

[11:11:45] Ewen Le Borgne: - Review action points from last time

- Global survey work

- Idea from Vish to have DDGs take the lead on this series of seminars?

[11:12:01] Ewen Le Borgne: And then just a short round of next seminars

[11:12:13] Ewen Le Borgne: (DONE) Hilary/IT to add WebEx link to http://ilri.org/livestream

(DONE) Ewen to draft (finalise) blog post including PPT embedded and link to livestream

(NOT DONE & check) Ewen to prepare survey for this seminar and to send it out to all LIVES participants and other people that participated - would need your inputs on this for whoever was present in Nairobi - very little feedback on previous surveys - should we continue?

Jane to check availability of Klaus and to let us all know.

Angela to keep everyone in this group updated about progress and action points for Rob Burnett's seminar - and to seek help at soonest as and when needed

Tezira to chase Angela on updates about the Rob Burnett seminar

All to go through survey results (see 'actual' Skype chat for this meeting in your Skype history) and share their top 3 recommendations from the results at the next meeting?

[11:14:28] Ewen Le Borgne: Klaus available on Wed. 28 Aug and Jane will disucss details with him next week

[11:15:15] Ewen Le Borgne: Angela talked to Rob and he's ready to do a seminar. He sent his photo and is working on the presentation.

[11:15:22] Ewen Le Borgne: (I'm not getting this)

[11:16:16] Ewen Le Borgne: Angela also has his photo

[11:16:56] Ewen Le Borgne: Rob wants to talk about interactive hybrid design for Shujaaz FM etc.

[11:17:34] Ewen Le Borgne: Rob will get back to Angela about his ideas for this seminar

[11:18:08] Ewen Le Borgne: The focus doesn't seem to be relevant for us

[11:19:29] Ewen Le Borgne: Angela could ask him what livestock stories they have and to organise the seminar around this...

[11:20:31] Ewen Le Borgne: ACTION: Angela to get back to Rob with the list of criteria for the LLT seminar + ask Rob to cover his seminar from a livestock angle

[11:21:37] Ewen Le Borgne: Susan's top 3 recommendations:

[11:21:37] Ewen Le Borgne: (1) Find ways to promote the series better, more regularly using senior staff and champions, and targetting ILRI's new and younger staff as well.

(2) Reduce the series to once every two months rather than every month to give us time to go through the presentation with the presenters; and we cancel any presenters that don't manage to deliver for a wider audience in our previews of their presentations; bottom line: we make sure that every presentation reaches a minimum standard of interest for wide audiences.

(3) We STRONGLY recommend that most presenters NOT use Powerpoint, unless they can prove to us that it is a winner. Otherwise, we should use more engaging kinds of structures.

[11:22:31] Ewen Le Borgne: From Ewen

- 1. More interactive seminars – no lecture any longer

- 2. DDG to get in charge / Guerrilla team to get promotion with managers (short interviews about why they haven’t come)

- 3. Pull back seminars to every 2 months

[11:23:02] Tezira Lore: Tezira's top three recommendations: (1) Get scientists to facilitate (2) reduce the frequency to bimonthly, and (3) prepare a one-page synopsis for circulation/reference

[11:23:59] Ewen Le Borgne: Angela / Grace can you also share your recommendations?

[11:25:26] Ewen Le Borgne: Tezira's recommendation is about 'before' the seminar

[11:25:35] Ewen Le Borgne: Sthg that people can read to wet their appetite

[11:26:19] * Ewen Le Borgne sent Livestock live talk survey results - ELB.docx Livestock live talk survey results - ELB.docx Livestock live talk survey results - ELB.docx Livestock live talk survey results - ELB.docx Livestock live talk survey results - ELB.docx Livestock live talk survey results - ELB.docx Livestock live talk survey results - ELB.docx *

[11:27:55] Ewen Le Borgne: What we're saying: Make seminars more interesting, reduce the frequency to one seminar every 2 months.

[11:28:38] Ewen Le Borgne: Should we continue with these Livestock Live Talk seminars

• Yes - just the way it is: 54.2%

[11:28:46] Ewen Le Borgne: • Yes - but less frequently (please specify how often in the comments box): 22.9%

[11:29:27] Ewen Le Borgne: We need to think about this whole series which has a huge deal of variation

[11:29:56] Ewen Le Borgne: We should go back and see if we can get the DDGs to take this on board and organise it in the context of the new ILRI strategy

[11:30:31] Ewen Le Borgne: This sounds interesting to get science out but it's been hard to get their attention on even GMO-type issues

[11:30:58] Ewen Le Borgne: What we need is for them to be on the committee to get involved in ideas - or perhaps 1x/month to skype with them

[11:31:28] Ewen Le Borgne: Vish - your connection's breaking up (can't hear much right now)

[11:32:19] Tezira Lore: I can't hear anything...

[11:34:08] Ewen Le Borgne: Perhaps we can skype with John & Suzanne and Shirley and ask for their advice on how we can proceed with these seminars

[11:34:16] Vish Nene (pashaleo): sure

[11:34:33] Ewen Le Borgne: ACITON: Ewen and Vish will talk to John & Suzanne prior to the skype meeting

[11:35:30] Ewen Le Borgne: ACTION: Ewen to email Vish, Angela, Grace, Tadelle to send their top recommendations

[11:36:08] Ewen Le Borgne: And we wait for the chat with the DDGs before we get back to staff on what we do with recommendations from the survey

[11:37:44] Vish Nene (pashaleo): power outage

[11:38:00] Ewen Le Borgne: On the IP/IS seminar, I'm in touch with Jo, Kees and the AISA workshop team to discuss when is the best moment to feature an IP/IS seminar

[11:38:06] Ewen Le Borgne: So nothing else to report right now about it

[11:38:11] Ewen Le Borgne: AOB from any of you?

[11:38:25] Ewen Le Borgne: I'll try and set up a Skype call with all of us in the next 10-14 days

[11:38:29] Ewen Le Borgne: with DDGs and Shirley too

[11:38:31] * Call ended, duration 29:33 *

[11:39:40] * Group call *

[11:40:19] Susan McMillan: Are youn all still there? Am back online I think.

[11:41:21] Ewen Le Borgne: I can't seem to connect with you

[11:41:32] Susan McMillan: Try ne more time?

[11:41:57] Susan McMillan: Electricity here went of for just a minute. Is back now.

[11:42:01] * Call ended, duration 02:13 *

[11:42:11] Ewen Le Borgne: Hi Susan - no one has any other business to discuss

[11:42:13] Ewen Le Borgne: Did you?

[11:42:23] Susan McMillan: OK Thanks VERY much for the call.

[11:42:36] Vish Nene (pashaleo): OK. No AOB from me.

[11:42:45] Ewen Le Borgne: Thank you! And we'll chat more - please ALL DO CHECK THE MINUTES AND ACTION POINTS FOR NEXT TIME ;)

[11:42:54] Ewen Le Borgne: Ciao